Turn meeting notes into decisions and action items with AI

Start with notes you are allowed to use

Provide the notes or transcript text and identify the meeting date, participants, and project. Remove information that should not be included in the summary. Follow your organization's rules for recording meetings and handling confidential material.

GPT0 can work with text you paste or supported text attachments. It does not record a call, transcribe an audio file, or know what happened outside the supplied notes. If the notes are incomplete, the summary must preserve that uncertainty rather than reconstruct the missing discussion.

Separate decisions from proposals

Phrases such as we could, let's investigate, and we agreed do not describe the same commitment. Ask the model to quote or point to the supporting line for every decision and action. This makes it easier to catch a tentative idea that became a firm promise in the summary.

For a fictional launch meeting, Alex will draft the FAQ is an action; consider a partner launch is an open proposal. If no deadline was stated, use not specified. Do not let the model choose next Friday because it sounds practical.

Example prompt

Extract decisions, actions, and open questions from these notes. For each action include task, explicitly named owner, explicitly stated deadline, and supporting note. Use 'unassigned' or 'not specified' when missing. Keep proposals separate from confirmed decisions. Do not infer agreement from silence.

Meeting date and notes: [text]

Resolve ambiguous references

Check pronouns, relative dates, and repeated names. A phrase such as she will send it tomorrow may require context the model does not have. Ask it to list the ambiguity rather than guessing. Convert relative dates only when the meeting date and intended meaning are clear.

Read the output against the original notes, especially changes in scope or responsibility. A person who offered to investigate an option should not automatically become responsible for implementing it. Preserve conditions such as after approval or if the budget is confirmed.

Share a reviewable record

Use a short summary followed by an action table and open questions. Let participants correct the record through your usual process before treating it as authoritative. AI-generated notes should make review easier, not obscure who actually agreed to what.

Copy accepted actions into your task system yourself. GPT0 does not send the summary, notify owners, or update a project board. Keep the original notes according to your normal retention policy so disagreements about the summary can be resolved with the underlying record.

About this guide

Original examples are illustrative. This is AI-assisted content maintained for GPT0, not an independent product benchmark. Read our editorial approach.